Med Spa Practice Software

More Bookings. Fewer No-Shows.
All Automated.

LeadSpheres gives med spas an AI-powered client booking system that answers calls 24/7, texts back every missed inquiry, and follows up with leads automatically — so you can focus on treatments, not admin.

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✓No credit card✓$50 free credits✓Live in 2 hours✓30-day money-back
JP
Jennifer Park
● New lead · Missed call
AI Text-Back triggered · Med Spa
Missed call from Jennifer Park
Botox consultation inquiry · $1,200 package
Lead captured · CRM updated
⚡ LeadSpheres automation
Hi Jennifer, sorry we missed your call! We'd love to help — book a free estimate at your convenience: [booking link] Or call us back anytime.
Delivered in 27 seconds · Automated
SMS sent in 27 sec · No manual work
40%
Bookings after hours
missed without automation
$1,400
Avg client value
med spa packages
60%
No-show reduction
with SMS reminders
24/7
AI availability
nights & weekends
The Med Spa Booking Gap

Clients Are Ready to Book.
Nobody's There to Answer.

A potential client calls at 7pm about a Botox consultation. Your front desk left at 6. They hear your voicemail, hang up, and book the competitor who has online booking. You never knew the call happened.

📞

After-hours calls go unanswered

40% of med spa inquiries come in outside business hours. Without automated response, those leads book elsewhere — or stop looking altogether.

40% of bookings happen outside business hours
😤

No-shows waste treatment time

A client books a $1,200 laser treatment. They no-show. Your treatment room sits empty for 90 minutes. Without automated reminders sent the day before, this keeps happening.

No-shows cost med spas 15–20% of revenue
💌

New leads not followed up

A potential client fills out your contact form asking about a package. Your front desk means to call back. It gets buried under walk-ins and phone calls. The lead books with a competitor.

72 hours: how fast leads go cold without follow-up
📋

Managing multiple booking channels

Clients inquire by phone, Instagram DM, website form, and Google. Your team is checking 5 channels. Something falls through every week.

Multiple channels = guaranteed missed leads
How It Works

Inquiry Received. Booking Confirmed.
Reminder Sent. You Focus on Treatments.

From the first inquiry to the confirmed appointment — fully automated. Your team focuses on client care. LeadSpheres handles the booking pipeline.

Step 01
💬

Client inquires — any channel

A potential client calls, fills out your website form, or sends a message. LeadSpheres captures the inquiry instantly and sends a personalized response with your booking link, or AI Receptionist handle calls — even at 10pm.

24/7 response
Step 02
📅

Client self-books the consultation

Your booking page shows real-time availability per practitioner. The client selects their service, practitioner, date and time. Payment can be collected at booking to reduce no-shows.

Seamless booking
Step 03
🔔

Automated reminders sent

Confirmation SMS and email sent immediately. Reminder sent 24 hours before. Day-of reminder 2 hours before. Clients arrive prepared. No-shows drop dramatically.

60% fewer no-shows
Built for Med Spa Practices

The Client Experience Your Clients
Expect — Fully Automated

From first inquiry to post-treatment review request — LeadSpheres manages your entire client lifecycle automatically.

📵

Missed Call Text-Back

Instant personalised SMS when a client call goes unanswered — day or night. Includes your booking link so they can schedule their consultation immediately, before considering a competitor.

24/7 Response
🗓️

Practitioner Booking System

Assign services to specific practitioners. Clients see real availability per provider. Booking link shareable via Instagram, Google Business, email signature, or website. Paid deposits accepted at booking.

Smart Scheduling
🔔

Automated Appointment Reminders

SMS and email confirmation sent immediately. 24-hour reminder. 2-hour day-of reminder. Dramatically reduces no-shows and last-minute cancellations for high-value treatment slots.

Fewer No-Shows
💬

Unified Client Inbox

Every phone call, text, DM, website form, and email from every client — one thread, one inbox. Your front desk sees the full history of every client relationship.

One Screen
🔄

Lead Nurture Sequences

If a prospect doesn’t book immediately, a 5-touch sequence follows up over 2 weeks — educational content about your treatments, special offers, and gentle reminders. Converts cold inquiries into booked consultations.

Automated Nurture
⭐

Post-Treatment Review Requests

After every appointment, LeadSpheres automatically sends a review request to Google or your preferred platform. More reviews drive more organic inquiries.

5-Star Reputation
Real Results

Businesses Like Yours.
Real Revenue Recovered.

Service business owners who stopped losing leads and started booking more jobs automatically.

★★★★★40% of bookings after hours
"We added the AI text-back and after 30 days, 40% of our bookings were coming in after 6pm. One of those was a $1,200 laser package booked at 11pm. We would have missed that entirely."
Dr. Priya M.
Founder · Lumina Med Spa · Chicago, IL
★★★★★No-shows down to near zero
"We require a $75 deposit at booking now. Combined with the automated reminders, our no-show rate dropped from 22% to under 4%. That's 5–6 full treatment slots recovered every month."
Sarah L.
Owner · Glow Med Spa · Los Angeles, CA
★★★★★Replaced 3 tools
"Cancelled our booking software, our email marketing, and our CRM. LeadSpheres does all three for $97. Our front desk spends less time on admin and more time with clients."
Jessica T.
Practice Manager · Renew Med Spa · Miami, FL
Side by Side

LeadSpheres vs.
How Med Spas Book Today

Most med spas rely on a mix of booking apps, email, and phone calls. Here’s what a unified AI platform changes.

FeatureLeadSpheres
$97/mo		HubSpot
$800+/mo		GoHighLevel
Agency-first		Manual Stack
Multiple tools
24/7 inquiry response✓✕Add-on✕
Automated no-show reminders✓✓✓Manual
Practitioner-specific booking✓✓✓Manual
Lead nurture sequences✓✓✓Manual email
Deposit collection at booking✓Partial✓Manual
Setup timeUnder 2 hrs2–6 weeks3–5 daysN/A
Monthly cost$97/mo$800+/mo$97–297/moMultiple apps
FAQ

Common Questions,
Straight Answers

Everything you need to know about LeadSpheres for your business.

Can clients book specific practitioners through LeadSpheres?
+
Yes. You create services and assign each to one or more practitioners. When a client books that service, they see only the assigned practitioner's availability. Staff are notified by SMS and email with the client's details immediately.
Can LeadSpheres handle clients calls in peak hours and after working hours?
+
Yes. You can tell your AI Receptionist inside LeadSpheres about your services, pricing and working hours, and it can handle all your calls, answer inquiries, book appointments directly to your Calendor and send follow-up reminders to both clients and assigned staff.
Can we collect a deposit at the time of booking?
+
Yes. You can configure any service as paid or free. For high-value treatments, requiring a deposit at booking dramatically reduces no-shows — clients don't skip appointments they've already paid for.
Does it work with Google Calendar?
+
Yes. Two-way sync with Google Calendar and Microsoft Outlook. Bookings appear instantly in whichever calendar your team already uses. Changes in Google Calendar automatically update availability on your booking page.
Can we send automated follow-up to clients who inquired but didn't book?
+
Yes. Configure a nurture sequence: Day 1 SMS, Day 3 email with treatment information, Day 7 special offer or reminder. Most med spas convert 15–25% more inquiries just from automated follow-up.
Is there a minimum contract?
+
No contracts. Month-to-month. Cancel anytime. Every paid plan includes a 14-day free trial and a 30-day money-back guarantee. No credit card is required to start your free trial.
Start Today

Your Next High-Value Client
Is Ready to Book Right Now.

Start your free trial and have AI-powered booking and follow-up live before your next consultation day. 14-day free trial. No credit card.

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✓No credit card✓14-day free trial✓$50 free credits✓30-day money-back