New Patients Booked.
No-Shows Eliminated.
LeadSpheres gives dental practices an AI patient booking system that answers calls 24/7, follows up with every new patient inquiry, and sends automated reminders that cut no-shows — all without burdening your front desk.
New patient exam request · $850 new patient
New Patients Are Calling.
Is Your Front Desk Available?
A new patient calls Friday at 6pm to schedule their first exam. Your front desk has gone home. They hear your voicemail, and book the dental practice with online booking. You start Monday morning down a new patient.
After-hours calls miss new patients
New patient calls peak on evenings and weekends — exactly when your front desk isn’t available. Without automated response, those inquiries go to competitors who have 24/7 booking.
No-shows empty your appointment schedule
A new patient books a 90-minute exam slot. They no-show. No reminder was sent. That slot cannot be filled last-minute. At $850/new patient, every no-show is significant revenue lost.
New patient intake chaos
New patients fill out your website form but your team doesn’t follow up within 24 hours. The patient booked with a practice that called them back within the hour.
Reactivating lapsed patients
Patients who haven’t been in for 12+ months need a recall — but manual outreach takes hours of receptionist time. Without automation, these patients drift to other practices.
Patient Inquires. Appointment Booked.
Reminder Sent. No-Show Prevented.
From the first call to the confirmed appointment and automated reminder — LeadSpheres manages new patient acquisition and scheduling without adding work to your front desk.
Patient calls or inquires
A new patient calls about an exam, or fills out your website form. LeadSpheres captures the inquiry immediately and sends a personalised response — including a booking link — even if your office is closed.
Patient self-schedules online
Your booking page shows available appointment slots per provider (new patient vs hygienist vs dentist). Patient selects, confirms, and receives a confirmation SMS and email instantly.
Automated reminders prevent no-shows
Confirmation immediately. Reminder 48 hours before. Reminder 2 hours before. Patients arrive prepared. No-show rates drop dramatically — your schedule stays full.
Everything Your Practice Needs
Without the Admin Burden
From new patient acquisition to annual recall campaigns — LeadSpheres automates your entire patient communication pipeline.
Automated response to every inquiry — including after-hours calls and weekend website forms. New patients receive a booking link immediately, converting interest into scheduled appointments.
Assign appointment types to specific providers. New patient exams route to the dentist. Hygiene appointments route to hygienists. Each provider’s availability is independent. No double-bookings.
3-Touch Reminder Sequence
Confirmation, 48-hour reminder, and 2-hour day-of reminder — sent by SMS and email automatically. Patients who know what to expect show up. No-show rates drop by up to 60%.
Automatically reach out to patients who are 6 or 12 months overdue for their next appointment. Personalised message with a one-tap booking link. Reactivate lapsed patients without receptionist hours.
Patient Communication Hub
All patient messages — calls, texts, emails, website forms — in one unified inbox. Your front desk sees the full history of every patient interaction without switching between systems.
Post-Visit Review Requests
After every completed appointment, LeadSpheres sends an automatic Google review request. More 5-star reviews = higher Google rankings = more new patients finding your practice.
Businesses Like Yours.
Real Revenue Recovered.
Service business owners who stopped losing leads and started booking more jobs automatically.
LeadSpheres vs.
How Dental Practices Manage Patients
Most practices rely on their front desk for everything. Here’s what changes when patient communication runs automatically.
| Feature | LeadSpheres $97/mo | HubSpot $800+/mo | GoHighLevel Agency-first | Manual Stack Multiple tools |
|---|---|---|---|---|
| 24/7 new patient response | ✓ | ✕ | Add-on | ✕ |
| Automated no-show reminders | ✓ | ✓ | ✓ | Manual call |
| Provider-specific scheduling | ✓ | ✓ | ✓ | Manual |
| Patient recall automation | ✓ | ✓ | ✓ | Manual outreach |
| Post-visit review requests | ✓ | ✕ | ✓ | Manual email |
| Setup time | Under 2 hrs | 2–6 weeks | 3–5 days | N/A |
| Monthly cost | $97/mo | $800+/mo | $97–297/mo | Multiple systems |
Common Questions,
Straight Answers
Everything you need to know about LeadSpheres for your business.
New Patients Are Looking for
a Dentist Right Now.
Start your free trial and have AI-powered new patient booking and automated reminders live before your next practice day.